Privacy Policy
Last Updated: February 15, 2026
1. INTRODUCTION
Ranchflow AI Inc. ("Company," "we," "us," or "our"), a corporation organized under the laws of Nova Scotia, Canada, is committed to protecting your privacy and the security of your agricultural and personal information.
This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our livestock data platform, website, and related AI analytics services (collectively, the "Service").
By accessing or using the Service, you consent to the practices described in this Privacy Policy.
2. INFORMATION WE COLLECT
We collect information to provide accurate herd analytics and seamless farm management. We have adopted a granular data collection standard to ensure transparency.
2.1 Information You Provide Directly
Account Information: Name, email address, phone number, secure password, and role (e.g., Owner, Manager, Vet).
Farm/Business Information: Farm name, business entity type, address, premise ID (PID), and contact information.
Payment Information: Billing address and payment method details (processed securely by third-party payment processors; we do not store raw credit card numbers).
2.2 Livestock and Farm Data ("User Content")
Animal Records: Individual animal identification (RFID/Tag ID), breed, age, weight history, and physical characteristics.
Health Records: Veterinary visits, treatments, withdrawal dates, medications, vaccinations, and mortality records.
Breeding Data: Insemination records, genealogy/pedigree, calving information, and reproductive status.
Location Data: Pasture assignments, movement history, and geospatial boundaries of your operation.
Financial Records: Purchase/sale transactions, feed costs, and revenue associated with specific livestock groups.
Inventory Data: Feed, medicine, and equipment logs.
2.3 Information Collected Automatically
Device Information: Device type, operating system, browser type, and unique device identifiers.
Log Data: IP address, access times, pages viewed, and referring URLs.
IoT & Sensor Data: If you connect hardware (e.g., smart tags, water sensors) to Ranchflow, we automatically collect the telemetry data streams from those devices.
3. HOW WE USE YOUR INFORMATION
We use your information for the following specific purposes:
3.1 Service Delivery & Operations
To provide, maintain, and authenticate your access to the Service.
To visualize your herd data and generate farm-specific reports.
To process subscriptions and transactions.
3.2 AI & Machine Learning Improvement (Crucial for Protection)
Aggregated Data: We may de-identify and aggregate your Farm Data (removing all personal and business identifiers) to create "Aggregated Data."
Model Training: We use this Aggregated Data to train our machine learning algorithms, improve predictive accuracy (e.g., weight gain projections), and benchmark industry trends.
Ownership: Ranchflow AI Inc. owns all rights to the Aggregated Data and the insights derived from it.
3.3 Communications
To send administrative information, such as security alerts, software updates, and policy changes.
To provide customer support and respond to technical inquiries.
3.4 Security and Compliance
To detect, prevent, and address fraud and security issues.
To comply with legal obligations, including regulatory requirements for livestock traceability where applicable.
4. INFORMATION SHARING AND DISCLOSURE
We respect your data sovereignty. We do not sell your personal or farm-level data. We share information only in these limited circumstances:
4.1 Service Providers
We engage trusted third-party companies to perform services on our behalf. These providers are strictly bound by confidentiality agreements:
Cloud Hosting: (e.g., AWS, Azure) for secure data storage.
Payment Processing: (e.g., Stripe) for billing.
Communication: Email delivery services for notifications.
4.2 Business Transfers
If Ranchflow AI Inc. is involved in a merger, acquisition, financing, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email of any such change in ownership.
4.3 Legal Requirements
We may disclose information if required to do so by law or in the good-faith belief that such action is necessary to comply with a subpoena, court order, or to protect the rights, property, or safety of Ranchflow AI Inc., our users, or the public.
5. DATA SECURITY
We implement comprehensive security measures to protect your information, similar to industry best practices:
Encryption: Data is encrypted in transit (TLS/SSL) and at rest.
Access Controls: Strict role-based access for our employees; only those who need access to perform their job can view data.
Regular Audits: We conduct periodic reviews of our data collection and processing practices.
Disclaimer: While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.
6. DATA RETENTION
We retain your information for as long as your account is active or as needed to provide you the Service.
Deletion: Upon account termination, you may request deletion of your data. We will delete or anonymize your Personal Information within 90 days, except where retention is required by law (e.g., tax records).
Backup: Residual copies of data may remain in our backup systems for a limited period before being overwritten.
7. INTERNATIONAL DATA TRANSFERS
Ranchflow AI Inc. is headquartered in Nova Scotia, Canada.
Cross-Border Processing: Your information may be transferred to, stored, and processed in Canada, the United States, or other countries where our third-party service providers (e.g., cloud hosts) are located.
Consent: By using the Service, you consent to the transfer of information to countries outside of your country of residence, which may have different data protection rules than those of your country.
8. YOUR RIGHTS
Depending on your location (Canada, USA, etc.), you have specific rights:
8.1 Rights
Access: You may request a copy of the personal information we hold about you.
Correction: You can update most of your data directly within the Service settings.
Export: You may export your specific Farm Data (e.g., CSV, PDF) at any time.
Withdrawal of Consent: You may contact us to withdraw consent for specific processing, though this may limit your ability to use the Service.
9. CHILDREN'S PRIVACY
The Service is intended for commercial agricultural businesses. We do not knowingly collect Personal Information from individuals under the age of 18.
10. CHANGES TO THIS POLICY
We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website and updating the "Last Updated" date. Continued use of the Service constitutes acceptance of the changes.
11. CONTACT US
If you have questions, concerns, or complaints regarding this Privacy Policy or our data practices, please contact us at: